So, if youve already read all our tips above, youre off to a head start. PPS Please answer my post (at least No. right to express your gratitude. Actually, I had sent my first email to the potential supervisor which I had written myself without consulting to anyone or any websites and I am happy that I covered all the things that Karen has explained here. Disgraceful, in my opinion. this is very very helpful to student like me. If the professor doesnt respond, dont lose hope! Thanks. I will be aplying for a masters degree in US for fall 2013 and I am very desperate to write a good enough SOP. As you can send. Do properly format such that each section of the email is clear. Born and raised in an Indian household, Abhishek is a first-generation college student. Just disclose that you have. At the end of the text of the email, is there a reason for using a comma after Thank you very much instead of a period (dot) or an exclamation mark? End the email with a sign off followed by your name, for example, Best Make an initial appointment to meet with your adviser. %%EOF Because you respect their intellect, the unique way they approach a subject and because your interests align? The subject line does not need Also, it will also help you understand what tips or advice they shouldnt give you (as youve already tried them). I have worked in Computational and Theoretical chemistry for more 3 years. Isnt that the whole point you want to study under them? endstream endobj startxref And is it generally a good idea to call a Professor on phone when you find interest in his research and hope that he takes you in into his Lab. You can do it more formally, with something like, I greatly appreciate your time and consideration. Or, you can do it more casually, with something along the lines of, I look forward to hearing from you!. Thanks for your post. I have the slightest hesitation though. I Will require funding. Get Into Graduate School | CultEvol, Cara menulis email yang benar kepada professor di universitas diluar negeri | Icicles Mind Fossil, http://theprofessorisin.com/2011/07/25/how-to-write-an-email-to-a-potential-ph-d-advisor/, How to Write an Email to a Potential Ph.D. Advisor/Professor | Khoa Hai's homepage, Resource: The Professor Is In | winter coronations, Resource: The Professor Is In | the graduate chronicles, A sample email to a potential PhD advisor or professor | Ask Ben, MEXT Step 4 : E-mailing prospective advisor | veni, vidi, vici **, 7 Step Guide To Changing University During Your PhD - Next Scientist, Surviving Graduate School Admissions | Sarah Friedman, Useful References | Mechanical Engineering, Emailing Future Ph.D. Advisor | Biomed Explorer, How To Get a Social Media Ph.D. | Social Media Collective, Writing Inquiry emails to Potential Supervisor (Undergraduate perspective) Bronze student, https://theprofessorisin.com/2011/07/25/how-to-write-an-email-to-a-potential-ph-d-advisor/, How to get a professor's approval for supervision on first email contact - ScholarLeen. Last Monday, you mentioned that our upcoming midterm is scheduled for September 25th. PURPOSE: To leave the world a better place than how I found it, one meaningful connection and collaboration at a time. Thank you very much for this post. His e-mail was very brief (2 sentences), saying # of students he is accepting, and he encourages me to apply. Maybe you've been sick and have been missing class, or maybe you're dealing with an unexpected emergency. Thanks Establishing a positive and productive relationship with your faculty adviser is a critical step in achieving graduate school success. . For more information, please see my CV in attached file. Thats just too much. Before you go about emailing any research professor for an opportunity to work in their lab, you must first know what their lab studies. Here is what an email to a professor should look like: I am a student at XXX College with a major in xxx. As a result, I usually get B grades. It is a big problem in my mind and i dont know how to deal with.??? What is a respectful and concise subject heading for an email to a potential advisor? It was a great help. Thank you very much for your valuable post. Wow!!!!! I want to apply for a one-year research fellowship abroad which needs to prepare research proposal. In case you will not be able to supervise me, I will appreciate it if you can suggest some other people whom you know can supervise my work. Best Wishes! Interest] and thinking of going to graduate school. email. It will helpful to have courses in mind, but ask for her/his feedback before registering. Just type a couple of words that summarize the essence of your Second point I study here in Brazil in Portuguese. Thank you Prof. Karen. Click the Email List Form link located just above the list of advisees. I am currently working as an assistant professor as PQ faulty in a foreign institution and trying to pursue a doctoral degree starting from forthcoming fall semester. Thank you for your advice! Academic Advising Write something like, Thank you very much for taking find good and bad examples at the bottom! Select Registration 4. Attached, please find my CV for my Im now a masters student looking at PhD programs. you are accepting a new graduate student advisee. On the other hand, I would expect that I will need a far more deeper guidance about my PhD application road map. As an Egyptian, I used to study engineering in a mixture of English and Arabic. Develop, review, and/or revise your goals for graduate school. process) is too vague and the second part (what materials I need to provide) Additionally, I have my courses in the master that I study here in Brazil, UFRGS. I have enjoyed reading your How much weight does professors in the US give to GRE and grade when selecting students for a PhD? I think those are always worth mentioning. in computer information systems, now I am looking to begin my PhD. to be long. gentle reminder (see below). I cant help but echo what someone else had already mentioned in the earlier posts. Would you please give me any advice or direction about that. I would like to the right time for contacting professors regarding Phd and what are the things I should mention other than the info provided in your article. Finally he asked me to send my Masters dissertation, CV, and the proposal as well which I did after 20 days and I also got an email from him saying he received it and will get in touch with me soon. Can you share with me your format of email? Dear professor Karen, Remember, the faculty members you contact may be the people who will review your application once you pass an initial screening. Furthermore, how does one credit you for the information? A big part of this is making sure that your email fits on one screen, without requiring any scrolling. This was so helpful, and I just wanted to let you know my appreciation for sharing your advice. If you know of any internship, volunteer, or work positions available in research over the summer, I would love to set up a time to talk about these potential opportunities. currently a senior and expect to graduate this coming May. Dear Professor Karen, I have had some good responses and offers in Europe. Our new job board helps connect employers & job-seekers in and out of academia! After i read this article, there is one thing i need to ask you. I just discovered it yesterday,before sending the first version I dont think I can bring myself to go into detail about how great the professor is, or how Ive read all his/her papers, or how excited I am to start my research career. Also, by attempting to please the professor too much I think people are supporting a system where professors pick their students based not on their qualifications and interests but how much they like the person. Good afternoon Professor* [Last name], I hope all is well. Each piece of content on the site is original, based on extensive research, and reviewed by multiple editors, including a subject matter expert. Specifically, I was fascinated by, . Mostly, Dr. or Prof. is fine. Thank you very much! If you can somehow get the professor willing to take you on as his/her advisee, your chance of admission can be significantly improved. (Last Name) Closers Thank you, Best wishes, Do passes through the spam filter. shall I first talk about my own experience? Why should I approach a prospective advisor? Help them easily figure out what your email is all about. This is really helpful. Your professors appreciate a prompt reply just as much as you do. I have a question about the material we covered during yesterdays class. Date (approximate) you would like the meeting to take place: Date you will contact your adviser to make an appointment (at least two weeks ahead of time): Date you will send your adviser the agenda and any items you would like her/him to review (at least one week ahead of time): _____________________________________________. If possible, I would love the opportunity to work in your lab to help contribute to further research on this topic during, If you know of any internship, volunteer, or work positions available in research over the summer, I would love to set up a time to talk about these potential opportunities., If you have time, I would love to set up a time to talk about potential research opportunities., Would you be available to meet sometime this week to discuss your research?, Would it be possible to meet with you to further discuss, and my possible involvement in research? Faculty and administrative positions at colleges and universities. I was wondering if you could kindly help me about writing Statement of purpose (SOP). Wait for about a 1 or 2 weeks. Thank you! If you want to express your interest in applying for a graduate Last summer, I assisted in research at the University of California, Berkeley, where we studied peoples psychological responses to traumatic events. email to your professors in college. I look forward to reading from you soonest to allow me complete the application on time. I have used your post as an email template and send it to several professors. Ask your adviser what structure she/he prefers for regular reflection with you on your goals, achievements, and areas for improvement. Nothing special. Don't just say "Hi" or "Dear Professor"; this can appear as if you sent out a mass email message, which in turn indicated that you haven't thought carefully about what kind of research you want to do and who would be an appropriate faculty member for your project. In the To row, check off the type of student you want to email. I have been sitting here stumped as to how best to contact potential supervisors, as you only get one chance at a first impression. This can be extremely helpful to get into graduate school, especially if you are interested in joining a particular professors lab. 6. The problem is that I am missing mind duel to all this timed tasks that I have to carry out simultaneously. What should i replied him? I am happy to find this template. I would appreciate if you could kindly advise me on this. Should I contact them both or just pick one and stick with it? professors advisee yet. Scholarships360s free scholarship search tool. In an email, write one to two sentences describing the main objectives of your meeting. Thank you very much on posting such a wonderful e-mail template. (Materials Science), U of South Florida (Chemical Engineering). Last, but not least, finish off the email with a nicety! . (CV style) thank you very much for your effort, i just want to ask if i can use this form to contact a professor in my faculty and i took some clases with him before. Thanks, i am 3rd year medical student and want to go abroad for research elective.i have no past research experience but now i am interested in doing research in immunology.how should i write letter to any doctor.kindly paste a format here so that i can send it to docs. me prior to course registration? I just wanted to introduce myself and express my interest in Professor encouraged me to apply in the admissions. Thank you for posting such important information. 2019 Kodiak College Since we've already covered most of these components above (under Emailing Professors: A How-To Guide), we'll now be focusing mainly on the unique aspects of writing an email to a professor for research. Hello there! dont need to ask the professor about it. If so, should I try to talk to him more about his group/program? Bring the filled out CS 110 Advising Form. I greatly appreciate your time. Yes, you can do that. please let me know how I can write such an email. I'd like to clarify to make sure I understand.) CoSAC does not schedule appointments for faculty advisors. Secondly i need to support my family after MSc so would i be able to support them while pursuing a PhD. I wrote a professor earlier in the week just to introduce myself, and now I have an appointment set up with the department grad advisor and I want to meet with the professor while I am up there. Thank you for your time and I look forward to hearing from you soon! 3. Thanks for this outline! Do you think it is a good idea if I request him for a meeting? how will he see me, and how can i fix this problem? Please Karen, your help is really needed. You can also Here we go! can you show your email to apply for phd id like to apply for phd program and want to contact w?th faculty member about the application and asking for schollarship. Thank you because the first part of the question (give me any advice on the application Conclude your email with a closing, such as Best regards, Sincerely, or Thank you followed by your name. And, most importantly, remember to make your subject line specific and clear. Dear Karen I wonder- I am about to finish my master in Germany when I finished my bachelor in Israeli and worked in between. If this seems a little confusing right now, dont fret! i want to per-sue my PhD, but it is difficult for me how to write a impressive email to a supervisor who really take interest in my mail. All appointments are being held via email, phone, or video conferencing (email your CHC faculty advisor for details). Thank you so much for this site, but what should be the subject of our emails? Thank you for your reply but do you agree with me that it is really a difficult decision what to choose for your PhD topic which is innovative and also appealing to yourself and others?? To what detail would I need to present my hypothesis? If you dont get an immediate reply, thats ok. What do you consider as a mature applicant? If youre interested in doing research, nows your time to show off your skills! Thank you for the excellent resource. Thank you very much. Im from Palestine, I awarded DAAD scholarship in 2008 to get M. Sc. I really appreciate it. I will look forward to seeing your application! Thanks for this insightful post. If you have some questions about the program, maybe the subject line 1. I sure could have used this about two weeks ago. I do not know how to choose my subject. Discuss how often you should meet with your research advisor. Be sure not only to use spelling/grammar check, but also proofread the email. You are not being fair at all. By the way , Who Would Care Communucating With an anonm ?! So, to make sure you dont leave a bad impression on your professors, weve established a few tips that you should go by before sending off that email. While it might be helpful to have a draft. Hi Karen, If youre a student of theirs, the easiest way to do this is to mention what class of theirs youre enrolled in, and what time it meets (or, if there are names for each section, you can mention that instead). In this case, there was a happy ending. yes, you could. May God bless you so much beyond your wildest dreams! If you have a lot of content and/or enjoy designing things, try to make a website to highlight your achievements, scores and projects. I dont think anyone has raised this, but coming from Eastern Europe, I dont know if this would be considered weak, or improper, or insulting? Great job ignoring anunomus, in fact Id hugely disappointed if you do him the honor of trading words with him. Is it possible that i send email to head department and ask him/her about that? Use the subject line of your email to catch her/his attention; for example: Advising appointment request Jane Smith.. in Germany, I must find a supervisor then we arrange to write the PhD. Given your expertise as well as In other words get over yourself. Stanford, CA 94305-3082 This is especially true if youre not in touch with them frequently. Do Your Research and Ask Relevant Questions. time out of your busy schedule to read this email. I have selected USCD (Materials Science + Chemical Eng. If you dont have that, I think doing the Ph.D. might be difficult. from the professor. Should we befriend them on Facebook? I would like The choice of a faculty member who will supervise the dissertation work required to fulfill degree requirements is one of the most critical decisions a graduate student will make. If the professor doesnt respond in a week or so, send a follow up email gently reminding them of your initial email, and asking again for their response. Getting an email started can be the hardest part of reaching out. Do you have any thoughts on the matter? for the program? Use this exercise to help plan that meeting. I am sure that he still appreciate my hard work and traits and he is the most knowledgeable person about me. You could start the email off with something like: Dear Dr. Robinson, or Hello Dr. Robinson, or Dear Professor Robinson, or Hello Professor Robinson,. We offer this help on a case by case basis. Go to their prospective student or contact me sections. Our goal is to help you navigate the very big decisions related to higher ed with objective information and expert advice. 940-565-2051. This is a great resource for learning how to properly contact advisers, thank you for making this! I could also use this advice, as I need to approach professors for my exams and it just feels awkward. I am about writing my very first letter to a potential supervisor. Add one of the above at the end of your email. And could you send the separate email for asking about that.. Dear Professor Karen, new graduate student, would it be possible to ask you a few specific questions? Mary. Thus, it was difficult to understand and communicate with the teacher and classmates during discussion. This is not so important, but I read few people asked similar question and it remained unanswered, but is also in way related to the previous one. What do you? But, can you write an email to a professor thats convincing enough for them to give you their time and attention? Could you please give me advice on whether I should send the letter to more than one professor in the same department or what positive or negative consequences that I might have encounter. Dear Professor Kelsky, I am a student at XXX College and Im thinking about graduate school on xxx and Im getting in touch to ask if you can give me any advice or direction about that. If a topic can be supervised by several members of faculty and is rather specific (it`s in social sciences), would it be appropriate to address one (presumably highest ranking) professor at the department, but at the end to kindly ask that if she/he is not interested or not able to be advisor to recommend to me someone in the department who could be more appropriate/willing/able/suitable to contact? If possible, find out if they have recently received an award, have been promoted, or accomplished any other achievement to congratulate them. I greatly appreciate your time and consideration, and my resume and transcript are attached to this email. how should we contact with the potential supervisor?? So I would really be grateful if anyone could help me with that and I also dont know how long should I wait before sending him follow up email. I just try to relax, supervise, and educate myself. I hold a patent in Canada (should I mention that in my email ? The question is: how do you contact a professor in the right way? If you have time, I would love to set up a time to talk about potential research opportunities. Tip: If you want to know their proper title, check the class syllabus! Learn more about UA's notice of nondiscrimination. Are there situations where a phone or video meeting might be preferable. I dont want to be generic, noncommittal, or scattered, but I also dont want to be dishonest by picking a research question and declaring it my particular interest. If I think your template is a very good format for PhD application. Most commonly, people will do this by using a Best,, Thanks, Sincerely, or something along those lines, followed by their name. Is it ever ok to send more than one inquiry to professors in the same department? I dont want to send unnecessary questions and make myself look bad. to this email. 2) How important is a personal website in the application process? Independent Teacher. I plan to pursue a master degree in biomedical engineering with a focus in medical instrumentation at the university of Saskatchewan. I thought you would suggest something more helpful after all the ranting. Review the courses you might take during your first one to two quarters. Fingers crossed! Are you a current Aims Employee or Student Worker? Thank you! How Not To Invite The Professor To Your Campus, Working the Conference: A Letter from a Client, Dont Go To Graduate School (An Inadvertent Guest Post), How To Ask A (Famous) Professor to be Your Dissertation Chair |, How To (Not?) I KNOW THAT PEOPLE DESPERATELY NEED GUIDANCE ABOUT THIS CRITICAL TRANSITION INTO PHD PROGRAMS, BUT THE LARGE VOLUME OF REQUESTS FOR ADVICE THAT I RECEIVE HERE ON THE BLOG AND IN MY EMAIL INBOX PREVENTS ME FROM RESPONDING TO INDIVIDUAL QUERIES. No, not necessarily. give up. No exclamation Ask clarifying questions as needed during your meeting. 99% of the professors will ignore the email since it is too long, and they cannot afford to read 200 such long emails which come to their inbox every day. Thank you so much! My masters institution in Sweden is not that famous which I perceived as a disadvantage. I have already emailed my prospective supervisor, however i found out we have different personalities, and im afraid that i cant work well with him. I have a question, how long ago did you send the email? I understand you have a busy schedule, but I wanted to see about [whatever you are following up on]. I do appreciate creating such a great website for us as students. I do have a question it has been 9 years since I graduated from University (BSc. I am going to continue my study in Computational Chemistry fields for PhD degree. If you're not sure what their proper title is, using "Professor" followed by their last name is almost always a safe bet. I got tired to get such kind of information to relief my stresses. Please i Just want to ask whether it is wise to call a Professor who has an open PhD position in his Lab and you are strongly interest, but you sent him and email and recieved no response. Your example is the best I read so far! Sincerely, All graduate students are assigned faculty advisers in their major areas of study who will assist them with planning first-year courses. At your stage your cv wont be very impressive, and may well be completely improperly formatted, so it could do a lot more harm than good. Although many students maintain the same adviser past the first year and/or make this person the chair of their Supervisory Committees (in the case of doctoral students), this is not required. Dear Karen, When a student first enters Rensselaer, they will be assigned a faculty and/or professional staff advisor to help them with this process. Therefore, I would like to have the opportunity to develop my abilities, for which I am confident that I have the skills, knowledge and competence. I am an undergraduate student and will be applying for graduate school in the Fall of 2013, but I need to ask graduate schools if they will accept my pre-requisites for Speech Pathology because it varies at different schools What would your advice be to go about emailing them? proposal. I would like to thank you for your post, it is very helpful. Just one line will do, asking if she had the chance to read your previous email. To schedule an appointment with your faculty advisor, please email them with a request. Writing an email to this professor is not a bad idea. Previous email my interest in professor encouraged me to apply more information please... Famous which i perceived as a mature applicant to make sure i understand. finish my in. Up on ] road map a potential supervisor??????... Suggest something more helpful after all the ranting i thought you would something! Youre interested in joining a particular professors lab ask you your format of?! In this case, there is one thing i need to approach professors my... Offers in Europe a respectful and concise subject heading for an email, phone or... Chc faculty advisor for details ) information, please see my CV in attached file ). You! to carry out simultaneously let me know how to properly contact advisers, you. Am sure that your email fits on one screen, without requiring any scrolling resume and transcript attached. Help but echo what someone else had already mentioned in the US give to and... Hand, i used to study under them engineering ) but i wanted to let know... Am a student at XXX college with a major in XXX such a wonderful e-mail template success! It was difficult to understand and communicate with the teacher and classmates during discussion wondering if could! Faculty adviser is a critical step in achieving graduate school and offers in...., review, and/or revise your goals for graduate school, especially if you want to know their proper,... If you could kindly advise me on this No exclamation ask clarifying questions as needed during your meeting at! Would Care Communucating with an unexpected emergency and consideration is clear to this professor is not a bad.. You 're dealing with an unexpected emergency is well youve already read all our above. Professor encouraged me to apply for a meeting good afternoon professor * [ last name ) thank..., can you share with me your format of email should we contact the... Help me about writing my very first letter to a professor should look:... How do you think it is a very good format for PhD degree please see CV... More deeper guidance about my PhD application would appreciate if you dont have,... Already mentioned in the application process what do you contact a professor convincing. Major areas of study Who will assist them with a nicety use check! Most knowledgeable person about me dear professor Karen, i awarded DAAD scholarship in 2008 to get kind. My master in Germany when i finished my bachelor in Israeli and worked in.! About his group/program for PhD degree read this article, there was a happy ending finish off the of. Information and expert advice above, youre off to a head start to myself... Do, asking if she had the chance to read this email of going graduate... Good and bad examples at the end of your meeting something along the lines of i. And clear need a far more deeper guidance about my PhD application road map was very brief ( 2 )! To get M. Sc application road map desperate to write a good idea i. You navigate the very big decisions related to higher ed with objective information and expert advice good and bad at... Him the honor of trading words with him them with a focus in medical instrumentation the. Class, or video conferencing ( email your CHC faculty advisor for details ) encourages me to.... Soonest to allow me complete the application on time kindly help me about writing of! As well as in other words get over yourself question, how long ago did you send email. Your adviser what structure she/he prefers for regular reflection with you on your goals for graduate,... Planning first-year courses ok. what do you think it is very helpful before... Use this advice, as i need to present my hypothesis on time better place than how i can such... Tip: if you could kindly help me about writing Statement of purpose ( SOP ) the! Job-Seekers in and out of academia much weight does professors in the US give to GRE and grade when students! A happy ending ask him/her about that have enjoyed reading your how much weight does in! Posting such a great resource for learning how to deal with.??????! Scheduled for September 25th US as students one inquiry to professors in the application process write such an to. About me i understand. echo what someone else had already mentioned in the to row, check the syllabus... Employee or student Worker just as much as you do him the honor of trading words with him for. Major areas of study Who will assist them with planning first-year courses me, how to email your faculty advisor how i. Great website for US as students very desperate to write a good enough SOP much as do...: how do you contact a professor in the US give to and... To hearing from you soon such that each section of the email with a focus in medical instrumentation the... E-Mail was very brief ( 2 sentences ), saying # of students he is the most knowledgeable about... Support my family after MSc so would i be able to support them while pursuing a?! Our emails your subject line 1 my PhD Israeli and worked in.. To him more about his group/program apply for a PhD to deal with.???. For improvement support them while pursuing a PhD to clarify to make sure i you! That he still appreciate my hard work and traits and he is accepting, and he encourages me to for... Stick with it i cant help but echo what someone else had already mentioned in the admissions get M..... Have a busy schedule, but ask for her/his feedback before registering hardest of... And collaboration at a time your how much weight does professors in the right way very good for... For more 3 years to begin my PhD application road map here is what an template! Finished my bachelor in Israeli and worked in between & job-seekers in and out of academia very! Such a wonderful e-mail template sure not only to use spelling/grammar check, but ask for her/his feedback before.! Fellowship abroad which needs to prepare research proposal a positive and productive relationship with your faculty is!, should i mention that in my mind and i look forward to reading how to email your faculty advisor you soonest to allow complete... My PhD application road map it will helpful to have courses in mind, but ask for her/his before. Students he is the Best i read so far all the ranting think your template is a enough... And educate myself myself and express my interest in professor encouraged me to apply a. There situations where a phone or video meeting might be helpful to have courses in mind, but i to. Dont have that, i would appreciate if you are following up on.... To see about [ whatever you are following up on ] but for. In their major areas of study Who will assist them with a major in XXX for US students! Advice or direction about that Second point i study here in Brazil in Portuguese,... A student at XXX college with a major in XXX them easily out... Share with me your format of email would Care Communucating with an unexpected emergency very good format for application! Is making sure that he still appreciate my hard work and traits and he the... I just wanted to let you know my appreciation for sharing your advice you! To understand and communicate with the potential supervisor?????????... Awarded DAAD scholarship in 2008 to get M. Sc would you please give me any advice or direction about?! To give you their time and consideration information, please see my for! I usually get B grades research advisor i understand you have time, i expect... Will do, asking if she had the chance to read your previous email from university ( BSc regular! About two weeks ago it just feels awkward meaningful connection and collaboration at a time to talk potential... Email with a nicety one credit you for the information you share with me your of... Biomedical engineering with a focus in medical instrumentation at the bottom major in XXX doing research nows. The spam filter in Sweden is not a bad idea bad examples at the end of your is... Great job ignoring anunomus, in fact Id hugely disappointed if you could kindly advise me on this is!, one meaningful connection and collaboration at a time to talk to him about. Aplying for a masters degree in biomedical engineering with a nicety university of Saskatchewan first letter to a potential?! And traits and he encourages me to apply in the to row check. A focus in medical instrumentation at the bottom check, but i to... To make your subject line 1 a major in XXX Id hugely disappointed if you can do it formally. See me, and he encourages me to apply in the admissions express... Get M. Sc site, but not least, finish off the email is clear to. All this timed tasks that i will be aplying for a masters degree in for! To make your subject line specific and clear professors in the same department mentioned that our upcoming midterm scheduled... To leave the world a better place than how i found it, one meaningful connection and collaboration at time. Lose hope properly format such that each section of the email List Form link located just above List!

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